Off boarding Automation: What It Means and Why It Matters

Goodbyes can be hard, but it’s a necessary reality for companies. Employee turnover is unavoidable and it’s never easy to manage these dynamic transitions. Everything should end on a good peaceful and positive note even if it’s about off boarding. This process may get slow moving and employees often leave feeling dissatisfied, disrespected, or otherwise unimpressed with their experience. A strong offboarding automation program can help HR avoid common pitfalls in the employee exit process and improve the overall transition for both sides.   

What is Off Boarding?

We all are well versed with employee onboarding , but what about Off Boarding? For those of us who do not have any idea about employee offboarding , let’s look at the basics. Employee offboarding is the set of actions taken when an employee leaves an organization. It can have a lot of goals, such as: 

  • Reducing the risk of dispute if something was not handled well during the employee’s tenure or his or her departure.
  • Gathering information about what factors caused the employee to leave (if it was voluntary). This can help provide the necessary information to make changes to prevent others from leaving for similar reasons.
  • Increasing the chance  that a top-performing employee who leaves will consider coming back in the future
  • Covering all aspects of the employee’s departure systematically.

Why do you need an Off Boarding Process

Offboarding is the process that ensure you complete the departure process efficiently, effectively, and with minimal disruption to workflow.”- Dr. Gia Suggs,   author of Onboarding, Maximizing the Success of New Employees . An employee deserves a warm welcome as well as a graceful exit. In many ways, offboarding — the strategic process for transitioning employees out of the workplace — is equally important to a company’s success as onboarding. 

How Off Boarding affects your Employer Brand

Research finds that only 29 percent of organizations have an offboarding program in place. You should surely take time to understand and elevate the employee experience But, when it comes to off boarding, don’t make it a prolong experience that it becomes too late to act. Strengthening connections between employer and employees should be a continuous and progressive process How job seekers, employees, and the world widely view your company is known as Employer Brand. Setting up an effective employer brand is essential for recruiting, maintaining healthy talent in your organization and employee experience, including offboarding. A report from Execu|Search found that 86 percent of professionals said they would change jobs if they were offered more opportunities for professional development 

How will they know that your organization provides that development? One of the strongest indicators comes from how current and former employees describe their jobs along with Company’s reputation. It takes a consistent positive employee experience in every department of your organization and throughout the employee lifecycle to earn good reviews from former employees and build a positive employer brand. Your offboarding practices give you a final chance to demonstrate your organization’s values to your departing employees, to prove that your organization is what it says it is. This goes a long way toward creating an employer brand that’s deeper and stronger than simple marketing. 

Leaving can be a Learning Experience

From highlighting underdogs to uncovering poor management practices, outgoing employees can unleash some major hidden elements that could be excellent teachers on the subject of what’s going in your organization. Building accountability into your offboarding process, makes sure that employees are heard and gives you the chance to learn how to improve the employee experience from the people who lived it. 

Off Boarding is Progression

Examining and investing in your offboarding process can lead to a virtuous cycle of learning from your organization’s mistakes and improving them in the future. And whether your employees return with new skills or part forever as friends, Offboarding can prove to your former, current, and future employees that your organization values their progression and are interested in changing for the better. 

Automation and Off Boarding

It’s easy to manage few offboarding but what about a big organization where entry and exits are daily chores? Since most of the tasks are repeatable, it makes sense to automate all of them, saving both time and resources. Wouldn’t it be amazing if you carry out the entire offboarding process through one single interface? With intelligent automation you can automate all the repetitive tasks. Employee offboarding involves all the reverse procedures done when hiring an employee. Removing an employee from systems like Teams, Emails, Learning systems, Jira or Dropbox can waste a lot of time. This can all be automated via Sapper. 

Streamline your Off Boarding Process with Sapper

Implementing a documented offboarding program helps HR teams manage the exit experience consistently and confidently. But keeping your process organized and accessible can be a challenge. Sapper can optimize your offboarding task efficiently. 

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